How to change email address in QuickBooks desktop is quite an easy process; all you need to do is follow the process that’s given below. Changing the email address in QuickBooks Desktop is a crucial task to ensure that all communication and correspondence are directed to the correct contact point. QuickBooks provides a user-friendly interface to update email information. This process should be carried out diligently by following the appropriate steps within QuickBooks Desktop to maintain the accuracy of contact details and facilitate efficient communication within your accounting software.
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How to change email address in QuickBooks desktop?
By following these steps, you can ensure that QuickBooks Desktop uses the correct email address for all communications and notifications. Changing your email address in QuickBooks Desktop involves several steps.
- Launch QuickBooks and log in as an administrator. From the top menu, go to “Edit” and select “Preferences.” In the left sidebar of the Preferences window, choose “Send Forms.”
- Click on the “My Preferences” tab. You’ll find your current email address here. Click the “Edit” button.
- Replace the old email address with the new one and confirm it. Click “OK” to confirm the change. Then, save the changes in the Preferences window.
- To update your email address in your company information, go to the “Company” menu and select “Company Information.”
- In the Company Information window, change the email address to match the one you just updated in Preferences.
- After making the change, QuickBooks may ask you to enter your email password for validation.
- Once the validation is successful, your email address is updated in QuickBooks Desktop.
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Things that you must keep in mind while you change email address in QuickBooks Desktop
By keeping these considerations in mind, you can successfully change your email address in QuickBooks Desktop without disruptions to your accounting and communication processes. When changing your email address in QuickBooks Desktop, there are several important considerations to keep in mind:
- Ensure that you have the necessary permissions and access as an administrator to make changes to email settings.
- QuickBooks may require you to validate the new email address by entering the associated password. Be prepared for this step.
- Besides Preferences, update the email address in the Company Information section to ensure consistency.
- Before making changes, it’s advisable to create a backup of your company file to prevent data loss in case of any issues during the process.
- Inform relevant team members about the email address change to ensure they receive QuickBooks communications.
- Check that your email settings are correctly configured to use the new email address for sending invoices, reports, and other correspondence.
- After the change, send a test email from QuickBooks to verify that the new email address is working correctly.
- Keep records of the email address change for future reference and to maintain a history of updates.
Conclusion
How to change email in QuickBooks is a straightforward yet vital task for maintaining accurate contact information and ensuring efficient communication within the software. By following the prescribed steps, users can seamlessly make this essential adjustment to their account. If you are still clueless as to how to change email address in QuickBooks desktop, make sure to use +1(855)-738-0359 and get the help you need.
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